Personal Data Protection
DAFE places paramount importance on the confidentiality and protection of personal data of its users and the employees of client companies. This policy describes how we collect, use, store, and protect this data in the context of our administrative and HR management services.
This policy applies to the DAFE solution and its application (dafe.fialeo.com). For data collected by the fialeo.com website itself, please see the Fialeo privacy policy.
By using the DAFE platform, you accept the terms of this privacy policy.
Roles and Responsibilities
In the context of using DAFE:
- Client companies (employers) act as data controllers for their employees' and staff data.
- Fialeo, as the publisher and operator of DAFE, acts as a data processor, ensuring the processing, storage, and security of data on behalf of the client.
Each party undertakes to comply with applicable data protection laws and to implement appropriate technical and organizational measures.
Data Collected
The data processed through DAFE is strictly limited to what is necessary for administrative, HR, and payroll management. This includes notably:
- Identification data: name, surname, address, date of birth, employee number, gender, nationality, etc.
- Professional data: position, department, status, employment contract, leave and absence history, schedules, training, evaluations, etc.
- Payroll data: salary, bonuses, benefits, deductions, bank details (if applicable).
- Connection data: credentials, access logs, IP address, browser, date and time of connection.
- Communication data: exchanges with the support team or via contact forms.
No sensitive data (e.g., health, political opinions, religion, ethnic origin) is collected, except where required by law or with the user's explicit consent.
Legal Basis for Processing
Data processing is based on the following legal grounds:
- the performance of a contract or service subscribed by the client company;
- compliance with a legal obligation (e.g., social, tax, or accounting obligations);
- the user's explicit consent for certain operations (e.g., marketing communications or voluntary surveys);
- DAFE's legitimate interest in ensuring the security, maintenance, and continuous improvement of the platform.
Purposes of Processing
Personal data is used exclusively for:
- managing user accounts and platform access;
- administrative and HR management of employees (payroll, contracts, absences, documents, etc.);
- customer support and technical assistance;
- improving features and user experience;
- complying with applicable legal and regulatory obligations.
Data Transmission
Data is only shared with third parties when necessary for service provision or legal compliance. For example:
- hosting and secure backup providers;
- messaging, electronic signature, or payment services;
- administrative or judicial authorities upon legal request.
All DAFE processors are subject to strict contractual obligations regarding confidentiality and security, and may only use data for the agreed-upon purposes.
Retention Period
Data is retained for the duration of the contractual relationship between DAFE and the client, then archived for the period necessary to comply with legal, tax, or accounting obligations.
After these periods, data is securely deleted or anonymized.
Data Security
DAFE implements technical and organizational security measures compliant with international standards (TLS/SSL encryption, access management, auditing, backups, intrusion detection, etc.).
Access to data is limited to authorized personnel and is subject to rigorous controls.
International Transfers
Data may be stored or processed on servers located in different countries, depending on the technical infrastructure used. In such cases, DAFE ensures that the concerned providers offer a level of protection equivalent to international security and privacy standards.
User Rights
In accordance with applicable laws, each user has the following rights:
- right of access, rectification, and deletion of their data;
- right to limit or oppose the processing of their data;
- right to data portability, where applicable;
- right to withdraw consent at any time.
To exercise these rights, contact our data protection officer at:
Use of Cookies
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Policy Updates
DAFE may update this privacy policy at any time to comply with legal, technical, or organizational changes.
The latest version is always available on this page.
